January 9, 2025 Fees and Budget Committee Minutes

Updated: Jan 13, 2025

Attendees: Wayne Ross, John White, Leeza Kuznetsova, Anna Ciezki

20min: Confirm Budget Categories to be updated in QuickBooks

Budget categories have been updated since committee line items were reassigned last year
QuickBooks export takes a lot of manipulation to prepare data for reporting and analysis. The current export was created by the previous administrator but can be adjusted based on the needs of the ZHA membership.
Action item: Anna will give Leeza login to QuickBooks when she has downtime between closing out books
Action item: Leeza will use the login for a couple of days to generate an excel export that is more conducive to data reporting and analysis.
Goal of reporting and analysis is to provide transparency to the membership into how revenues are spent and to build trust that the revenues are being spent wisely

10min: Align on 3 reports which would be helpful to provide the ZHA community on a regular basis to understand how our revenues are being spent

% and $ Spend by item and committee
Top 5 expenses
Historical annual spend and 5 year projection
- Are costs trending up or down?
- How long with current dues cover expenses?
% of Budget spent year-to-date
Seasonality: inform monthly allocation of physical improvements committee spend based on historical monthly spend

Action item: Leeza will mock up charts and tables for 1 pager based on these ideas and present back to the commiittee at the next quarterly meeting.

10min: Time for community feedback and Q&A

Audio recording:

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